We encourage you to keep copies of the requests you send to the Acquisitions department. With this information on hand you can check the library‘s RIO catalog for the status of your orders
We will keep your book and audiovisual requests, and will order them the following fiscal year. We will order them within the same fiscal year if funds become available due to cancellations, discounts, etc.
Any funds not expended by departments revert to the library. Library liaisons familiar with information needs and use of faculty members in each academic unit will select materials in the corresponding disciplines from which funds reverted. In FY2011 we are asking faculty for a special effort in actively submitting book requests each month, from December 2010 through March 31, 2011. In coordination with the University Library Committee, the library has established target amounts to encumber each month. Library liaisons will aid faculty in selecting materials on a monthly basis if the library does not receive enough selections. The library needs to receive orders for approximately 25% more than the actual monthly target amounts. In general, allocations are over-encumbered to allow for non-receipt of some items.
There are many factors that affect the speed at which we are able to obtain materials. Among them:
Each department has a faculty member representative in the University Library Committee (ULC). The ULC representatives for FY11 are:
A library liaison is a librarian assigned by the library to a department. Library liaisons facilitate in the selection of library materials and is the departmental link for collection development. Library liaisons also participate in library orientation, and coordinate with faculty members for information literacy purposes. Library liaisons can also assist in the use of databases that may also be useful in selection, such as Books in Print, Title Source, and Ulrich’s International Periodicals Directory. These are the library liaisons (by academic unit): Department Librarian Liaison
Budget status reports are available through your University Library Committee representative and Department Chair. You can also call the Acquisitions Librarian at ext. 2123, your library liaison (see list of library liaisons above) or send an email to firstname.lastname@example.org asking for budget status information.
Yes and no. Faculty may send selections to the library throughout the year. However, each fiscal year, departmental funds must be fully encumbered by April 1. As mentioned in the instructions for ordering books and audiovisual materials in this document, during the current fiscal year (FY2011) there will be monthly target amounts to encumber for each department from December 1 2010 to March 31, 2011, as follows: